The current board positions are noted below along with the associated responsibilities.
President
- Provide leadership and vision to the Society and work with the Board to develop and implement a forward-looking plan
- Chair the monthly Society meetings over Skype.
- Represent the Society at any formal meetings and in relevant correspondence.
- Represent the Society with external parties
Vice President
- Deputise for the President as required
- Assist with incoming queries to the Society.
- Assist the President as required
Secretary
- Prepare the monthly meeting agenda and write the minutes.
- Collate and monitor correspondence to the Society.
- Manage written communications of the Society.
Treasurer
- Manage and coordinate the Society’s financials.
- Report the Society’s financial position monthly and prepare a financial report for the AGM. Provide advice to the Society and the Board on the ACNC financial and legal requirements.
- Monitor the membership fees and donations.
- Manage audit engagement and actions
Membership Officer
- Welcome potential and new members and monitor the membership list.
- Monitor the Society’s social media to encourage new membership discretely.
- Consider ways to promote the Society to encourage membership development.
- Monitor membership renewals & encourage all members to renew
- Report monthly to the Board on membership numbers and issues.
Social Media & Website Content Manager (*new position)
- Curate and publish meaningful, accurate and high-quality content for all of the Society’ social channels.
- Engage, moderate and communicate with followers of the Society’s social channels.
- Share content from similar organisations.
- Ensure the Society’s ethics, values and mission are portrayed.
- Ensure alignment and consistency with the Society’s branding across all social media channels.
- Update and edit content on the OI Society’s website, ensuring content is relevant and accurate.
- Where possible, streamline the website’s accessibility so it is easy to navigate for users.
- Monitor site statistics to assess what information users access most, to ensure it is most easily accessible.
Conference & Fundraising Coordinator (*new position)
- Coordinate the Biennial Conference
- Report monthly to the wider board on plans & progress in a conference year.
- Work with local membership to foster local participation and volunteers.
- Liaise with stakeholders to develop sponsorship participation and involvement.
- Investigate fundraising opportunities.
- Writes grants
Newsletter & Blog Coordinator (*new position)
- Plan, organise, edit and write parts of the content for each Newsletter.
- Communicate with other Board Members to gather content (writing, images, etc).
- Design the Newsletter using MailChimp in an interesting way that reflects the Society’s branding.
- Ensure all content is accurate and has been approved by the President or Vice President.
- Aim to consistently produce newsletters as frequently as possible.
- Ensure the Society’s ethics, values and mission are portrayed.
- Try to include links to further information where possible.
Board Members
- Attend Board meetings as often as possible.
- Provide advice during and outside to the Board as relevant
